What Is an I-9 Form and What Is It Used For?

Any business hiring employees for the first time may wonder “What is an I-9 form,” or “What is the I-9 form used for?”. The HR Digest has created a section-wise breakdown for completing I-9 verification form along with a list of acceptable I-9 documents for HR compliance.

Have you ever heard of the form I-9 for employment eligibility verification before? If you haven’t, we are here to help with that. The I-9 form is a document that must be completed by all new employees to prove that they are legally allowed to work in the United States.

The form can also be used for employees who leave and then re-enter the country. The information on the federal I-9 form helps employers verify that those who work for them are legally eligible to do so.

An image of a complete set of Form I9.

Without this form, an employee could be stripped of their position within a few days of getting hired. We will explain further what the I-9 form means, the documents needed for I-9, and what the employment eligibility verification looks like.

What is an I-9 form?

An I-9 verification form is a document that employers use to verify the identity and work authorization of their employees. It’s a crucial part of the application process for anyone who wants to work in the United States.

The I-9 form is the first step in making sure your business complies with the rules of the workforce in the United States. It’s a key document that lets you verify your employee’s eligibility to work in the United States. The I-9 document serves as a record of identity and employment eligibility verification, so it’s important to keep copies of all completed forms on file.

The federal I-9 form requires certain documents from each employee who is eligible to work in the United States. These documents prove that they are eligible to work in the U.S.

What are the documents needed for I-9?

The I-9 verification form asks for certain documents, such as a social security card or birth certificate, and proof of U.S. citizenship or authorization to work in this country (such as a passport). These documents must match the information in your employee’s personnel file or records. The requirements for completing this form vary depending on who you are; however, there are some basic things that everyone needs to provide.

When completing an I-9 verification form, employers must provide documentation for each person who is currently working for them or has been offered employment within three days of the hire date. Employers also need to make copies of any documents and retain them. To be sure you’re meeting all requirements, here are some examples of acceptable documents:

List of acceptable I-9 documents: You’ll need copies of two forms of government-issued identification verifying your identity. These can include driver’s licenses, passports, military IDs, etc. If you don’t have any of these forms of ID available (or if you’re not sure which ones qualify), check with HR before submitting anything. When completing your I-9 form, you must include your social security number.

• • • Your Social Security card or proof of your Social Security number (SSN).
    • Your Alien Registration Card (if you have one).
    • Proof of your identity and evidence that you are authorized to work in the U.S., such as your unexpired passport, driver’s license, permanent resident card, or employment authorization document.
    • Birth certificate or other proof of citizenship.
    • Native American tribal document.
    • School ID with photograph.
    • ID Card for use by resident citizens in the U.S. (Form I-179).
    • S. Coast guard Merchant Mariner Document card.

How does I-9 verification work?

An employee will need to complete the form to confirm eligibility. They will need to provide all the necessary documents too. This process is to be completed within three days of getting employed. Once it is filled and eligibility is properly confirmed, employers can keep a record of all the files.

The I-9 form helps companies to determine which employees are eligible to work in the United States. It helps to avoid going against the standard rules and policies of the U.S. workforce.

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