The Thank You Email You Must Send after Every Interview

An interview is a two-way street. It’s not just about you, it’s also about the company you’re interviewing with—where a thank you letter after an interview comes in — and if you want to get hired, you need to make sure they know that you appreciate their time and consideration.

There are lots of ways to do this, but one of the most important is sending a thank you letter after every interview. It doesn’t have to be long or fancy — just a few sentences thanking them for their time and letting them know how excited you are about the opportunity.

An image of a woman typing on a laptop.

Is it proper etiquette to send a thank-you email after an interview?

Here’s the thing: after every interview, you should send a short and sweet thank-you letter to your interviewer. It’s not just a nice thing to do — it’s actually an important part of the job search process. In fact, if you don’t do it, you might miss out on getting called back for a second round of interviews or even be eliminated from consideration altogether.

Here’s why: when you get an interview offer (or even just an interview), it means that someone at the company likes your resume enough that they want to talk to you in person. That’s great! But if you don’t send them an email thanking them for their time and effort, they might assume that either (a) they didn’t impress you enough with their company or (b) you don’t feel grateful for the opportunity. You don’t want to leave the wrong impression, especially if you really want the job.

Keep in mind that sending a thank-you letter after an interview isn’t optional.

If you don’t send a short and sweet thank you letter after every interview, there’s no way for your future employer (or prospective employer) to know how much you appreciated them taking time out of their day to speak with you. And in today’s competitive job market, making an impression on potential employers could be the difference between getting hired and not getting hired.

What to write in a thank-you note after an interview?

If you’re someone who interviews for a job, you know that the interview process is an essential part of your life. Not only does it give you an opportunity to make a good impression on the hiring manager, but it also gives you the chance to learn more about the company and determine whether or not it’s a place you want to work.

But what happens after the interview? Do you just send your thank-you email after the virtual interview and hope for the best? Or do you actually think about what kind of impression your email will make?

We’ll tell you; the latter is way better.

Why? Because if you send an email that’s well-thought-out, appropriately brief, and clear about how much further along in the process we are, then it’s not just something that can help us decide if we want to hire you—it also tells us how thoughtful and detail-oriented you are as an employee. That makes all the difference.

So here are some tips on making sure your next thank-you letter after an interview is top-notch:

1) Keep it short and sweet—If you’re having trouble figuring out what to say in your thank-you note, focus on just one thing: thanking them for taking the time to meet with you and for considering your application. This will make it easy for them to quickly scan through their inboxes and see if there are any applicants who stand out as particularly grateful for their time (and potential employees).

2) Be specific—It may seem like overkill to include everything from the first staff in the company to their beautiful building, but showing interest in a few things that were discussed will go a long way. You should ensure you do this in your thank-you email after a virtual interview.

3) You can even take it one step further by including a short paragraph about what stood out about the role or organization during your conversation. This will help them remember why they liked you so much and keep them thinking about your application long after the interview is over. We’d also advise that you consider sending a thank-you email after an interview to multiple interviewers.

A thank-you email after interview sample 1

Subject Line: thank-you From [Your name]| [Job role] interview candidate

Dear [Interviewer’s name],

Thank you once again for this opportunity to speak with me about this [Job role] position. I’m grateful that you took some time to shed more light on what the role is all about and what I can expect.

You earlier mentioned some skills that will be needed for the role, and I’m particularly eager to extend them to help [Company’s name] rise above expectations.

Please feel free to contact me in case you have any further questions, I will be glad to discuss more about this soon.

Kind regards,

[Your name].

Sending a thank-you letter after the interview is just as important as every part of the application process, and missing it could affect you.

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