How To Start A Professional Email (Email Opening Samples)

Email writing is a struggle for many but deciding on how to start a professional email is another major concern. Writing business emails can be overwhelming sometimes especially when you are new to it but it gets easier with time.

Once you can discipline yourself to use the right professional email etiquette, you’ll be considered a letter-writing genius. But on a serious note, your end cannot be determined unless you start. And that’s why learning how to start a professional email is important.

A proper email format will guide you on how to complete your various professional email structures — headline, body, and conclusion. Starting your email the right way will make your reader want to read on to the end. We are here to help. We have provided some formal email openings so you can learn how to write a proper email.

What is a formal email opening?

A formal email opening is the first thing you see in the body asides from the greeting and subject headline. When writing business emails, this could either prompt your reader to enjoy the entire copy or stop reading.

Well, of course, most people are used to the usual “I hope you’re doing well”. While it is not a bad opening to use, it gets tiring to see all the time especially if you send follow-up emails. Switching things up when writing a professional email is not a bad idea either and that’s why we have written this article for you.

However, bear in mind that your opening can motivate your reader to read the entire email, and showing your respect for their time is a great way to do that. We’ll also provide email samples by trying a few of these email openings.

Some Formal Email Openings

Learning how to start a professional email is great for putting your best foot forward in the game. So what are some openings you can try in your professional emails? They include:

• • • Hope this email meets you well
    • Good day
    • Good morning/afternoon/evening
    • Allow me to introduce myself
    • I hope you’re having a great day
    • I hope you’re having an amazing week
    • Thank you for getting in touch
    • I’m reaching out because…
    • Thanks for the quick response
    • I’m checking in about…
    • As we previously discussed…
    • Can you update me on…
    • How are you?
    • I hope the weekend went well
    • It’s a pleasure hearing from you
    • Thanks for your help
    • Your prompt response will be much appreciated
    • Thank you for contacting me/us
    • I’m writing to…
    • I could use your advice on…

Samples on How to Start a Professional Email

To further assist you, we have written some emails that you can get some inspiration from so you can learn how to write a business email.

Sample #1

Subject: Bug Concern

Hello Stella,

Thank you for contacting us. We have received your information on a bug that could be affecting our platform.

Kindly note that we at Deri Enterprise are aware of the problem and our team is working hard to solve the problem as soon as possible.

We are sorry for the inconvenience caused. Once the issue is resolved, we will reach out to you so you can get back to using the app as per usual. Thank you.

Kind regards,
Support team.
Deri Enterprise

Sample #2

Subject: Inquiry on Available Stores

Hello Mr. John,  

I hope you’re having an amazing week. I’m reaching out to confirm if the stores we talked about last week are still available.

I’m ready to move forward with the payment so I can start moving my goods. Please let me know when this can be possible.

I look forward to hearing from you soon.

Best Wishes,
Sandra Copper.
CEO, First Wears

Sample #3

Subject: Request to Partner with Oreo Group

Hello Mr. Vakshin,

It’s a pleasure hearing from you. I reached out earlier to set a meeting to discuss the procedure for the partnership with our company, Oreo Group.

We have decided to postpone the meeting until further notice. I will inform you once a date has been set going forward.

I apologize for any inconvenience caused. Thank you for your time and consideration.

Best Regards,
Mr. Frank.
Co-founder, Oreo Group

The openings above should help you in learning how to start a professional email. With the right tips for a proper email format, writing a letter is made easier.

The post How To Start A Professional Email (Email Opening Samples) appeared first on The HR Digest.

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