Collaborative Tools in the Times of Coronavirus

The coronavirus pandemic has forced companies all over the world to ask its employees to work from home to avoid any chances of getting the infection. Apple, Google, Facebook, Twitter and Amazon, among other organizations, have asked their employees to telecommute.

There are many software collaborative tools available, and the big tech companies have in-house customized tools for remote working and connections. Collaborative tools like Slack, Zoom, Messenger, RingCentral, etc. are all seeing an upsurge in usage.

Here is a list of some tools to make the process easier.

Messenger: Flock

Flock is a comprehensive, collaborative tool in the market. It is an all in one solution for taking care of messaging, videoconferencing, screen sharing, file sharing and more.

It has a tracking feature, the “shared to-dos”, where team leaders can keep tabs on the progress of work of the team members and which can be updated as tasks are accomplished.

Flocks’ advantage is that it is a cost-effective tool, priced much lower than its competitors in the market with a comprehensive list of features.

Video conferencing: Zoom

Zoom’s interface is simple. It has direct screen sharing abilities. It is very user-friendly, just click and zoom in. Plus it allows you to record your team meetings and screen sharing.

It has a conference room solution called the “Zoom Rooms” feature, which can be used for huddles, training and conferencing. Its Business IM feature allows you to stay connected with text, image, and audio files over instant messaging.

File sharing: Google Drive

This is used widely by many across the globe. It is a Microsoft Office feature. Its biggest advantage is its capacity to convert Word docs and Excel sheets readily. Additionally, it is highly integrative. Sharing files securely across multiple platforms is easy here. Google Drive can be deployed just about everywhere, including Flock.

Some features of Google drive are easy to use, but others require a little getting used to. But all in all, it is a highly accessible and sharable tool.

Task management: Asana

It is a work management platform for teams. Asana helps organizations orchestrate their work, from small projects to strategic initiatives. It has features like the boards, portfolios, and suites for team-tasks. Its calendar feature is useful to set the timelines and keep track of who is doing what. One can cross assign in teams. The board gives you an overview of everything.

Asana also allows you to bring emails, files, tickets, and more with over 100 integrations to choose from, so you can see everything in one place.

Notes app: Evernote

Evernote has an easy-to-use digital notebook. It allows you to organize and sort intuitively across multiple notepads while adding small notes and reminders and tagging to-dos. You can easily attach pics, videos, and screengrabs to shared tasks and reminders with the clipboard feature.

It’s also quite handy for creatives who need to sketch and draw out some tasks.

CRM: HubSpot

Hubspot is a robust Customer Relationship Management (CRM) solution. It has the ability to track pertinent sales and marketing data, and it also maintains vital insights on customer and employee relationships.

It allows you to track emails, create templates for emails, schedule meetings, add videos, automatically add contacts in sequence, and much more. It is also free for all businesses to use.

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