Termination Letter for Unacceptable Behavior | Samples

HR should always be prepared to write a termination letter, especially for bad behavior. These behaviors can quickly affect the workplace if nothing is done about them. It might be necessary to craft the letter immediately when they’re terminated. 

This article outlines what it means to write a termination and why it is important. It also looks at how to write an employee termination letter, and we have provided some termination letter templates to help you out. 

What does it mean to write a termination letter?

When an employee is fired, HR is expected to write a termination letter to that effect, whether it was for unacceptable behavior or something else. This letter helps detail why the employee is being terminated and what their next steps should be. 

Why is it necessary to write an employee termination letter?

An employee termination letter sample, especially in the case of unacceptable behavior, is important for so many reasons, including: 

• You need to write an employee termination letter to inform an employee that they have been fired from their job. 
• The letter helps break down the reason(s) behind the termination. 
• The termination letter sample also gives an effective date for the termination. 
• The letter also helps in proving that an employee did not undergo an unfair dismissal. 
• It follows a termination letter format, which makes it easier for employees to understand. 
• You’ll need to write an employee termination letter to guide employees on what they need to do next. 

What are some unacceptable behaviors that could lead to the termination of an employee?

Some of the unacceptable behaviors that could lead to termination could include: 

• Stealing
• Harassment
• Bullying others
• Constant lateness
• Fighting 

What are some sample termination letter templates?

To write a good termination letter, it’s important that the right termination letter format is followed. This makes the letter clear and concise without confusing the reader. Here are some termination letter samples to learn from: 

Termination Letter Example for Bullying

February 01, 2023

John Gong
Finance Manager
ID: 346578

Dear John,

It is with great regret that I must inform you that your employment with DIG & Co. is being terminated effective February 03, 2023, due to a pattern of unacceptable behavior. Despite previous discussions and attempts to improve your behavior, we have received reports of bullying and sexually harassing your juniors, which has created a hostile work environment for your colleagues.

We have a zero-tolerance policy for any behavior that undermines the values of our company and the safety of our employees. It is for this reason that we have no choice but to terminate your employment. Kindly note that you’ll return all the company properties given to you, including the car. 

You will have access to the benefits package until the end of the month, and your remaining salary will be deposited into your account before the end of today. 

We wish you all the best in your future endeavors.

Sincerely,
Margarita Chun
CEO, DIG & Co. 

Termination Letter Example for Frequent Lateness

June 09, 2024

Ashley King
Sales Representative
ID:446585

Dear Ashley,

I regret to inform you that your employment with GetFast Stores is being terminated effective immediately due to repeated incidents of unacceptable behavior. 

Despite previous warnings and attempts to improve your late-coming behavior, we have continued to receive reports of how you fight with the security men to let you into the office despite coming very late to work, which is not in line with our company values and code of conduct.

We take employee behavior very seriously at GetFast Stores and will not tolerate any conduct that puts the safety, well-being, or productivity of our team or customers at risk. Kindly reach out to the HR team to further discuss your exit immediately. Kindly note that your uniforms must be returned in good condition by tomorrow afternoon. 

We wish you the very best in your future endeavors. Thank you for your time with us. 

Kind regards,
Josh Klon
HR manager, GetFast Stores

Termination Letter Example for Stealing

August 23, 2024

Selina Holmes
Jnr. Chef

Dear Selina,

I regret to inform you that your employment with Freddie’s Chops is being terminated effective August 25, 2024, due to continued instances of your unacceptable behavior. Despite repeated discussions and attempts to improve it, you have continued to engage in stealing food stuff that should be used in the kitchen, which is not in line with the standards we expect of our employees.

We value our employees and customers and take our responsibilities towards them very seriously. It is for this reason that we must terminate your employment before it affects others. Kindly see the HR manager before you leave. 

Thank you for your time with us. We wish you the best in all your future endeavors.

Best regards,
Freddie Leonard
CEO, Freddie’s Chops

Conclusion 

By following the right termination letter format, it will be easier to write a termination letter that addresses all the questions the employee might have. You can use the samples above to draft yours. 

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