5 Employee Termination Letter Templates

A termination letter informs an employee that they have been let go, outlines the next steps they must follow, and details any benefits or pay they are entitled to. A pink slip, letter of termination, contract termination letter, letter of separation, and notification of termination of employment are additional names for termination letters. See our mini-guide below and take a look at our employee termination format letters.

Letting go of an employee is not an easy task, but as with growth processes, certain situations can’t be avoided. And before termination can be concluded, you’ll need to give your employee a well-crafted letter.

A termination letter should address several things, including the date when an employee will be relieved of their job responsibilities, and so on. Employers will need to convey this sad news in a way that empathizes with the employee, and that’s why a letter of dismissal must be written properly.

To assist you, we’ll discuss what a letter of dismissal is all about, the things that must be included in one to avoid a wrongful termination claim, and also provide some termination letter templates.

What is a termination letter?

A letter of termination is a letter given to an employee to inform them that they are fired from an organization. The letter usually comes after an employer has expressed their dissatisfaction with an employee’s performance. If all else fails, they will decide to dismiss the employee.

Things to Include If You Want to Avoid a Wrongful Termination Claim

Firstly, employers must put in the work to ensure that the notice of termination isn’t rude and unkind. And to express your message well, you’ll need to ensure certain details are included in the letter of termination. These include:

• • Employ the services of a legal practitioner so all laws are obeyed to avoid a wrongful termination claim.
  • The letter should address the date when an employee will be relieved of their duties.
  • The letter should also include the reason for their dismissal.
  • The letter should inform them of the return of any company-owned property, if any.
  • It should also address pay and other benefits.
  • The letter should include other important details as well.

The Best Employee Termination Templates

Here are some of the best templates for a dismissal letter:

Template #1

ABC Company

24th Street, Toronto, Ontario

Dear Francisco, 

We regret to inform you that your employment with our company, ABC, is being discontinued, effective May 21, 2022. The reason behind your dismissal is the consistently poor performance of your job since the beginning of this year. We haven’t seen any improvement since we conducted a performance improvement plan.

We urge you to return the company’s vehicle and keys that are in your possession. Please stick to our non-disclosure agreement and avoid sharing details about this organization with a third party or a fellow competitor.

You are entitled to unemployment benefits, which we have discussed in another document attached to this letter. Kindly go through it and contact the HR team if you need some more information.

Thank you for the time spent with us. We wish you all the best in your future endeavors.

 Best regards,

[signature]

Paul Foh

HR manager

Template #2

From,

Golf Inc.

23rd Labor Road, Kuwait

To,

Brianna Bruce

5 October 2022

According to our reports, you have made zero contributions to your team’s project that lasted for seven months. We regret to inform you that your services won’t be needed at the company anymore as your performance has greatly declined in the past few months.

Furthermore, we have attached some documents to discuss the unemployment coverage we will offer. Kindly visit the finance department to discuss further details.

We appreciate all the effort you have put into your work here at Golf, and we wish you all the best in your future endeavors.

Dismissal date: October 8, 2022

Sincerely,

[signature]

John Baddock

CEO, Golf

Template #3

Dear David,

We are writing to inform you that your employment with Lego Limited has been terminated. We will relieve you of your duties and responsibilities on June 12, 2022.

We have attached documents explaining the reasons behind this decision, and our decision is final.

We appreciate your contributions to the company and wish you the best of luck in your future endeavors.

Sincerely,

Ruth Dennis

HR manager

Template #4

Dear Sarah Davis,

We have decided to terminate our agreement with you effective immediately. We are writing this letter because we want to explain why we are terminating our agreement with you.

The first reason for our decision is that you have breached one of the terms of your agreement. Specifically, you failed to meet one of the deadlines that were agreed upon in our original contract, which led us to decide to end this agreement.

The second reason for our decision is that we are no longer interested in continuing this relationship with each other. Our continued business relationship would not be beneficial to either party and would only hurt both of us financially by wasting valuable time and resources on something that doesn’t serve either of us well.

Please find attached the documents for your dismissal and severance package. We wish you all the best in your future endeavors.

Kind regards,

Sam Paul

HR manager

Template #5

Dear Gregory Thomas,

I have recently been informed by the management that you will be leaving our company. We wish you the best in your future endeavors and thank you for all of your hard work over the years.

Please find enclosed a copy of your final paycheck and any other items that you would like to keep. Items including any retirement benefits or other benefits received while employed at this company.

Thank you once again for your service.

Sincerely,

[signature]

Tom Ferris

Sales Manager

Conclusion

Termination of employment isn’t always an easy thing to do, and it can be challenging for many employers. Writing a well-written letter must be done to give your employees some form of closure.

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